AASUA Policies & Procedures (under revision)
“Pursuant to the Council motion (21 April 2016), all Association Policies and Procedures and Terms of Reference for any of the Association’s committees that do not comply with the newly ratified bylaws (19 April 2016) or the Policies and Procedures for the 2016 Elections (21 April 2016) are deemed null and void and shall be removed in due course. If there are any questions, please contact Brygeda Renke, Executive Director.”
1.3 AASUA Council
Authority for the actions of the Association is provided by the Post-secondary Learning Act (2003) §85 which incorporates the Association by statute, and by §86 which authorizes the Association to act through an executive. Council has final executive authority within the Association.
Council’s powers, duties, membership and quorum (25% of members) are detailed in Article 5 of the Bylaws.
A Council member may name an alternate with full voting authority for any meeting for which the Council member is absent (Bylaws §6.6). Names of alternates must be provided to the AASUA office before the relevant meeting begins.
Elections procedures are detailed in the Voting and Elections policy (Bylaws §4.2, 4.3.5, 6.1, 6.10; Council, 2007.05.14).
1.3.2 Association’s Representative to the Board of Governors
The Association’s Representative to the Board of Governors (Post-secondary Learning Act (2003), §16 (3) (iii)) is an ex-officio non-voting member of Council and of the Executive Committee.
1.3.3 Parliamentary Procedures in Council
Council meetings have historically operated in the mode of Committee of the Whole in the sense of Robert’s Rules of Order, inasmuch as most business involves presentation of information for discussion rather than for approval by vote. Such discussions are not, therefore, limited by the strict rules of debate, although questions are addressed through the presiding officer. In all other respects, however, Council meetings follow the general procedures as laid out in Robert’s Rules of Order. In particular, when issues requiring a vote of approval are before Council, Robert’s Rules of Order will be followed, with the following noted changes:
1. Members do not normally stand to speak.
2. Votes are normally taken by show of hands. (Council, 2009.02.19)
1.4 Membership of Council
Membership of Council is specified in Bylaws §6. Constituency groups elect representatives to Council in proportion to their numbers, i.e., one representative for each 75 (full time equivalent) members or residual part thereof, with a minimum of two representatives for each agreement constituency group. Each Faculty of the university is to have at least one academic faculty representative (with the exception of the Faculty of Graduate Studies). This formula is to be reviewed by Council at least every three years (Bylaws §6.4).
Council may divide a Faculty or constituency group that is entitled to more than one member into sub-groups entitled to elect one member. In creating such constituencies, Council may, at its discretion, permit up to one additional member for the Faculty or constituency sub-group where the additional member would provide a more equitable distribution of members.