Bylaws Amendment Committee

Meeting Minutes:

Posted December 18, 2015 (in Rhumblines)
Dear AASUA members,

The AASUA Bylaws Amendment Committee is rewriting the Association’s bylaws with your help. We held fifteen member engagement meetings in October and November, and are now drafting the new bylaws. The attached report gives an overview of what we heard from you in these meetings as well as online. Please note that the summary reports from all individual meetings will also be available online on the AASUA website.

Based on what we heard, the new bylaws will aim to increase accountability and transparency, support advocacy, improve electoral culture and process, address concerns about equity and representation, and build a more vibrantly engaged Association.

We will submit the new bylaws to AASUA Council in mid-January. On February 4, 2016, Council will deliberate on the new bylaws and decide whether they are ready to send on to members for input and then ratification. Stay tuned!

With best for the holidays,
The Bylaws Amendment Committee
David Kahane, Chair – (FAC)

Advisory Committee:
Erika Banski – (LIB)
Angela Bayduza – (CAST)
Li-Kwong Cheah – (APO)
Amy Kaler – (FAC)
Pamela Mayne Correia – (FSO)
Patricia Paradis – (TRUST)
Heather Young-Leslie (SOTS)

Drafting Committee:
Andre McDonald – (FAC)
James Muir – (FAC)
Carolyn Sale – (FAC)
Ricardo Acuna – (TRUST)

Posted November 3, 2015
Are you an academic staff member? If so, you’re part of the AASUA (Association of Academic Staff at the University of Alberta).

AASUA is revitalizing, reimagining and renewing itself through new bylaws, and needs your input! Join your colleagues at a special event on November 10, 1:00-4:00 at Lister Hall – Maple Leaf Room. Then come over to Earl’s after to socialize! (cash bar)

Have your say at the meeting on proposals to shape AASUA’s future. We’ll talk about:

  • Electing your representatives to AASUA council
  • Choosing your president and executive
  • Promoting equity and inclusion in our association
  • Voice for temporary and precarious staff
  • Advocacy for academic interests within the university
  • And much more….

This event builds on this semester’s consultations with staff constituencies, but you don’t have to participate in other events to come to this one.

Through bylaws amendment, we can shape the future of AASUA. Your association, your voice! Please register at: http://tinyurl.com/AASUAbylaws.

(To see what people have been saying so far and to join the conversation, you can also visit http://www.aasuaforums.ca/.)

A poster of the event is here.

Posted October 23, 2015
1) Participate in a facilitated dialogue on November 10 that will be pivotal in shaping the future of the Association. Save the date: November 10 from 1:00-4:00 at the Lister Centre, Maple Leaf Room

At this deliberation, AASUA members will be presented with key questions and choices around the shape of the Association, and the voices of those in attendance will shape the new bylaws produced in December by the Bylaws Amendment Committee. Details coming soon!

2) Summary Report from member engagement events on September 28 & 29 
The Report from these events with Penni Stewart is posted above (fourth bullet) and also on the bylaws engagement website: http://www.aasuaforums.ca/.

3) Participate in online discussion and debate about the Association bylaws
Please add your voice to the online forum on Bylaws for AASUA members: http://www.aasuaforums.ca/. To take part you have to create a profile and log in; you’ll find important discussions there, including of how to address issues of equity in the new bylaws. Please use your real name as your username (without spaces: firstnamelastname) and your ualberta email address.  

On the site you’ll also find reports and videos from face-to-face member deliberations, news about future events, and updates on the work of the Bylaws Amendment Committee.

Posted September 25, 2015
Online Engagement Forum for Bylaws Amendment Process
AASUA’s Bylaws Amendment Committee welcomes you to join its online forum for member deliberations on a new set of Bylaws for the Association. Please go to http://www.aasuaforums.ca. To contribute to the forums, you will have to create a profile, then log in. Please use your real name as your username (without spaces: firstnamelastname) and your ualberta email address.  

On the site you’ll also find reports and videos from face-to-face member deliberations, news about future events, and updates on the work of the Bylaws Amendment Committee.

Add the bookmark to your web browser and come back often!

September 9 Launch Event – Summary Report
A summary report of input from participants who attended the launch event will be available on the online forum and is also here. The report includes a link to the video presentation from guest speaker, James Turk who presented at the event.

Please add your voice to these conversations. Help to shape our Association.

Posted September 16, 2015 (in Rhumblines)
Help to shape the political structures and bylaws of the AASUA!
Between now and December, the Bylaws Amendment Committee of AASUA will rewrite the bylaws of our Association for consideration by Council and ratification by members. These new bylaws will potentially change how members from different constituencies and parts of the University are represented, how representatives are elected, who holds decision making power, when members get a direct say in decisions, and more.

Further information about the bylaws revision process, the issues at stake, and how to participate are contained in this Backgrounder.

The Bylaws Amendment Committee is charged with drawing you, the members, into the process of deciding what changes we need. This began with a vibrant participatory event on September 9th: James Turk spoke for half an hour, outlining key choices that face members in deciding a structure for AASUA, and national trends in higher education that make these choices especially important. Seventy-three AASUA members from all constituencies then deliberated for an hour on the values that should shape our Association, and changes to bylaws needed in light of these values. It was a tremendously productive and enjoyable event; a report, a video of James Turk’s presentation, and a chance to continue the conversation online will come to you next week.

We now need your voice for a second round of member deliberation on September 28th and 29th focusing on some key issues identified by members. We’ve invited Penni Stewart to speak at the start of these events. Professor Stewart was President of the Canadian Association of University Teachers from 2008-2011, was involved in rewriting the bylaws of the York University Faculty Association, and is a prominent author on issues like academic freedom, equity in higher education, and struggles of contract academic staff.

There will be two events:

  • The main event will be on Monday, September 28th from 7:00-9:00 pm in the Telus Centre Atrium. After orienting remarks from Professor Stewart, members will deliberate at small tables about key, controversial issues with which the Bylaws Amendment Committee is wrestling. The event will capture recommendations from participants to feed into the Committee’s deliberations and also into an online member discussion. Please register here.
  • For those unable to attend the evening event (or who want to attend two events) there’ll be a second, less formal meeting on Tuesday, September 29th from 1:00-3:00 pm at the Faculty Club. Building on the previous evening’s discussion, we’ll again hear from Penni Stewart and then have a working session to advance thinking on issues discussed the night before. This daytime event will be less comprehensively structured and documented than that on the 28th but will nonetheless be a key input into the Committee’s work. Refreshments will be served. Please register here.

Please register in the event(s) you’d like to attend using the links above. Space is limited for both.

Do please participate and also spread the word to other AASUA members: we need your input into these crucial decisions!

  • For further information about the bylaws revision process please contact the Bylaws Advisory Committee at bylaws@aasua.ca.
  • For problems with registration or questions about the logistics of the event please contact reception.desk@aasua.ca.

Thank you.
The Bylaws Amendment Committee

David Kahane, Chair – (FAC)

Advisory Committee
Erika Banski – (LIB)
Li-Kwong Cheah – (APO)
Amy Kaler – (FAC)
Pamela Mayne Correia – (FSO)
Patricia Paradis – (TRUST)
Heather Young-Leslie (SOTS)
VACANT – (CAST)

Drafting Committee
Andre McDonald – (FAC)
James Muir – (FAC)
Carolyn Sale – (FAC)
Ricardo Acuna – (TRUST)

Posted September 10, 2015
Thank you so much for your participation in yesterday’s Bylaws engagement event with Jim Turk. The presentation and discussions on Wednesday felt like a powerful first step in connecting with members to guide the writing of a new set of Bylaws for the Association. We will work with the notes from tables, generate a report in the coming days, share it with you and other members, and ramp up for our next event.

In the meantime, we welcome your further questions for Jim Turk, reflections, and advice at bylaws@aasua.ca.

We have included Jim Turk’s Presentation for your reference.

The Bylaws Amendment Committee is committed to listening well, and to shaping our process and the new Bylaws to reflect developing input from members like you. We deeply appreciate your commitment and contribution to shaping the Association.

Sincerely,
Members of the Bylaws Amendment Committee

Advisory Committee
David Kahane, Chair – (FAC)
Amy Kaler – (FAC)
Li-Kwong Cheah – (APO)
Erika Banski – (LIB)
Pamela Mayne Correia – (FSO)
Patricia Paradis – (TRUST)
VACANT – (CAST)
Heather Young-Leslie – (SOTS)
Drafting Committee
Andre McDonald – (FAC)
James Muir – (FAC)
Carolyn Sale – (FAC)
Ricardo Acuna – (TRUST)

Posted August 20, 2015
Save the Date: conversation on AASUA’s political structures and bylaws featuring James Turk
Who should hold power in AASUA? What models of member representation are available and which should we embrace? How are your dues spent and who controls this? When do you get a direct say in AASUA decisions?

These questions (and more) will be decided in the months ahead as the AASUA Bylaws are rewritten—through extensive dialogue with members, work by a Bylaws Amendment Committee representing all of the constituencies, deliberation by AASUA Council, and a ratification vote by members.

Bylaws are the fundamental governing rules and structures of AASUA. The rewritten bylaws will shape what kind of a democracy we have in AASUA, how the Association functions, and where power lies. This crucial conversation will shape the AASUA for decades to come: have a say!

The first opportunity for involvement is at our kick-off event on September 9th from 12:00-2:00 pm in Lister Hall: there’ll be a riveting talk by James Turk—a leading Canadian expert on the politics of academic associations—followed by an hour of collective deliberation about what we want AASUA to look like, and particular issues that should be addressed in the new bylaws.

Outcomes of this meeting help to orient further member participation as well as the work of the Bylaws Amendment Committee.

Space at the James Turk event is limited. You will be receiving an e-mail invitation shortly from Eventbrite to RSVP your attendance.

You’ll hear from the Bylaws Amendment Committee again soon about other chances to participate in reshaping AASUA bylaws. Please feel free to be in touch if you have questions or suggestions about the process we’re using or the substance of the bylaws: you can reach the Bylaws Amendment Committee by email at bylaws@aasua.ca.

Best,
David Kahane

Chair, Bylaws Amendment Committee
Professor, Political Science

Posted May 22, 2015
At its meeting on May 21, Council elected Ricardo Acuña to fill the vacancy on the Drafting Committee, and the FSO vacancy has been filled by the single nominee, Pamela Mayne-Correia.

Drafting Committee:
Andre McDonald (Department of Mechanical Engineering)
James Muir (Faculty of Law and Department of History & Classics)
Carolyn Sale (Department of English & Film Studies)
Ricardo Acuña (Parkland Institute)

Advisory Committee:
Erika Banski (Librarian)
Li-Kwong Cheah (APO)
Patricia Paradis (TRAS)
Heather Young-Leslie (SOTS)
Katie Biittner (CAS:T)
David Kahane (Academic Faculty)
Amy Kaler (Academic Faculty)
Pamela Mayne-Correia (FSO)

Posted April 28, 2015 (in Rhumblines)
Council Elects Bylaws Amendment Committee and Call for Further Nominations
At their meeting on April 23, Council elected the membership of the Bylaws Amendment Committee as follows:

Drafting Committee
Andre McDonald (Department of Mechanical Engineering)
James Muir (Faculty of Law and Department of History & Classics)
Carolyn Sale (Department of English & Film Studies)
Vacancy to be filled

The Association is seeking an individual from the AASUA membership who is skilled at drafting bylaw language to fill the single vacancy on the Drafting Committee that remained after the initial deadline of April 15, 2015. In the case of multiple nominations, Council will determine the final committee membership.

Advisory Committee
Erika Banski (Librarian)
Li-Kwong Cheah (APO)
Patricia Paradis (TRAS)
Heather Young-Leslie (SOTS)
Katie Biittner (CAS:T)
David Kahane (Academic Faculty)
Amy Kaler (Academic Faculty)
Vacancy to be filled (FSO)

The Association is seeking an FSO representative to fill the single vacancy on the Advisory Committee that remained after the initial deadline of April 15, 2015. One nomination has been received, and a vote of the FSO constituency will be held if multiple nominations are submitted.

If you are interested in serving on these committees, please forward your Nomination and submit a brief bio to roxanne.rowe@aasua.ca on or before May 5, 2015.

Posted April 9, 2015 (in Rhumblines)
Council Seeks Nominations for its Bylaws Amendment Committee
At its meeting on March 26, Council created a new committee, called the Bylaws Amendment Committee, and seeks nominations for its membership from any interested and qualified AASUA member. The composition of the committee will be determined by Council, and the final committee membership will be decided by a vote or election at the next Council meeting in April (see Council motions here).

Council passed a second Motion at its meeting on March 26 as follows:

The Bylaws Amendment Committee will consist of two parts:

1. A Drafting Committee, made up of four individuals elected from the AASUA membership who are skilled at drafting bylaw language. The work of this committee will be to draft revised language under the guidance of an Advisory Committee, consulting legal counsel as needed to ensure compliance with the PSLA and any other applicable regulations

2. An Advisory Committee, made up of eight people elected from the AASUA membership who represent one each of the Librarian, APO, FSO, TRAS, SOTS, and CAST constituencies, and two members of the Academic Faculty. The work of this committee will be to:

i. consult with the AASUA membership and more widely about possible governance models;
ii. formulate a preferred model;
iii. communicate that model to the membership and to the Drafting Committee;
iv. arrange Town Hall meetings and any other consultation processes deemed necessary.

3. Nominations will be sought by Council from any interested and qualified AASUA members to serve on these committees.

4. A vote of the full membership will be held in the case that more than four nominations are received for the Drafting Committee.

5. A vote of individual constituency groups will be held if more than the prescribed number of nominations for the Advisory Committee is received from that constituency group.

If you are interested in serving on these committees, please forward your Nomination on or before April 15, 2015 and submit a brief bio to roxanne.rowe@aasua.ca.

Posted March 30, 2015 (in Rhumblines)
Council Seeks Nominations for its Bylaws Amendment Committee
At its meeting on March 26, Council created a new committee, called the Bylaws Amendment Committee, and seeks nominations for its membership from any interested and qualified AASUA member. The composition of the committee will be determined by Council, and the final committee membership will be decided by a vote or election at the next Council meeting in April (see Council motions here).

Council passed a second Motion at its meeting on March 26 as follows:

The Bylaws Amendment Committee will consist of two parts:

1. A Drafting Committee, made up of four individuals elected from the AASUA membership who are skilled at drafting bylaw language. The work of this committee will be to draft revised language under the guidance of an Advisory Committee, consulting legal counsel as needed to ensure compliance with the PSLA and any other applicable regulations

2. An Advisory Committee, made up of eight people elected from the AASUA membership who represent one each of the Librarian, APO, FSO, TRAS, SOTS, and CAST constituencies, and two members of the Academic Faculty. The work of this committee will be to:

i. consult with the AASUA membership and more widely about possible governance models;
ii. formulate a preferred model;
iii. communicate that model to the membership and to the Drafting Committee;
iv. arrange Town Hall meetings and any other consultation processes deemed necessary.

3. Nominations will be sought by Council from any interested and qualified AASUA members to serve on these committees.

4. A vote of the full membership will be held in the case that more than four nominations are received for the Drafting Committee.

5. A vote of individual constituency groups will be held if more than the prescribed number of nominations for the Advisory Committee is received from that constituency group.

If you are interested in serving on these committees, please forward your Nomination on or before April 15, 2015 to roxanne.rowe@aasua.ca.

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