AASUA Policies & Procedures (under revision)
“Pursuant to the Council motion (21 April 2016), all Association Policies and Procedures and Terms of Reference for any of the Association’s committees that do not comply with the newly ratified bylaws (19 April 2016) or the Policies and Procedures for the 2016 Elections (21 April 2016) are deemed null and void and shall be removed in due course. If there are any questions, please contact Brygeda Renke, Executive Director.”
10.1 The Association recognizes that in principle all offices should be filled by election.
10.2 Council shall annually elect a Nominating Committee.
10.3 The Nominating Committee shall be composed of a maximum of four individuals–three members of Council and the immediate Past President, who shall serve as non-voting convenor. In the event that the immediate Past President is unable to serve, the Council shall elect a convenor.
10.4 The Nominating Committee shall:
10.4.1 Advertise to the general membership vacancies for election to Council and invite nominations. Subsequently and no less than two (2) weeks before elections, the Nominating Committee will advertise the list of nominees received and invite further nominations. Nominations may be received until seven (7) days before the day of election from members of the constituency to be represented by delivering a written nomination to the Chair of the Nominating Committee, such nomination to be supported by the signatures of at last five (5) members of the Association for the constituency to be represented plus the written consent of the nominee.
10.4.2 Manage any necessary elections for representatives to Council among constituencies under a process approved by Council.
10.4.3 Present to Council a slate of candidates for the Officers of the Association (the President, the Vice President and the Treasurer) and members-at-large and, in appropriate years, the Nominee to the Board of Governors. The Officers will normally be drawn from among current members of Council, and the outgoing Vice President is normally nominated for President. Nominations for Officers and the Association’s Nominee to the Board of Governors may be received until seven (7) days before the day of the election from members of Council by delivering a written nomination to the Chair of the Nominating Committee, such nomination to be supported by the signatures of at least five (5) members of Council plus the written consent of the nominee. Nominations for members-at-large may be received until seven (7) days before the day of the election from any members of the Association, and must have the written consent of the nominee.
10.4.4 Present to Council for vote or approval a slate of candidates for Directors, consisting of:
10.4.4.1 The names of chairs of constituency committees, elected by those constituency groups from their representatives on Council (7.4.1);
10.4.4.2 Nominations for the chairs of other committees as defined in 7.4.2, who will normally be drawn from among members of Council. If no chair can be found from among the existing Council members, then the chair of a committee may be nominated from the general membership;
10.4.4.3 Nominations for three (3) representatives drawn from the academic faculty members of Council;
10.4.4.4 Nominations for the positions under 10.4.4.2 and 10.4.4.3 may be received until seven (7) days before the day of election from members of Council by delivering a written nomination to the Chair of the Nominating Committee, such nomination to be supported by the signatures of at least five (5) members of Council plus the written consent of the nominee. Council will vote only on nominations under 10.4.4.2 and 10.4.4.3.
10.5 Elections for Council, for Executive Committee and for committee chairs must be held before June 30 of each year.
10.6 The procedures by which elections are to be conducted shall be determined by the Council and communicated to the members of the Association.